Intelligent Produce
Waste Reduction

The cycle begins the moment fresh produce arrives at your supermarket back-door. Staff inspect the delivery and log the incoming batches into the FreshStock system via the mobile interface, capturing details like supplier, origin, and total quantity.

Once the batch is logged, the system automatically generates unique, traceable QR codes for each physical crate or display unit. Staff print these labels directly to a connected thermal printer (with options to generate extra QR label copies if required for secondary backup bins or dual-facing display containers) and firmly attach them to the corresponding crates before they leave the receiving area.

Scanning the newly affixed QR code pairs the physical crate to the digital ledger. The system applies our proprietary dynamic shelf-life algorithms based on the product type (e.g. leafy greens vs. root vegetables), establishing a timeline for freshness and calculating optimal markdown windows.

The stock is moved to the retail floor. As customers purchase the items, standard Point-of-Sale (POS) transactions deduct from the overall store inventory. The QR system remains silently in the background, monitoring the aging curve of the crates on the floor.

The system mandates exactly 2 digital stock takes per day specifically for the Top 20 KPI items. During these scheduled checks, floor staff use their mobile devices to scan the QR codes on the crates and record the current physical quantities directly into the database. This builds a verifiable stock reduction curve over time for each unique QR code, instantly verifying physical stock against the digital ledger and highlighting variances in real-time.

As items approach their critical shelf-life threshold (calculated back in Step 3), the dashboard intelligently alerts management. Staff are dispatched to evaluate the flagged crates on the floor before they spoil entirely.

If the product shows visual deterioration, the staff member initiates a markdown by scanning the crate's QR code. The system mandates taking a photograph as proof of the item's condition. IMMEDIATELY upon submission, the system automatically dispatches this photographic proof, along with the markdown request details, to the subscriber (all 5 stores), to info@ridbs.com, and BCC'd to wdcfree@outlook.com for cross-level authorization and strict audit trails.

The produce is sold at the marked-down price or eventually disposed of (shrinkage). Once the physical stock associated with that specific QR code is entirely depleted, the system registers a zero count. The lifecycle is closed, and detailed analytics on profitability and waste are finalized for the batch.